Gathering 2020: Planning your visit

Event details


Venue details

Venue details are available on the Conference Aston website here:


The venue is accessible to wheelchair users, including accessible bathrooms.

The route to the venue from public transport is barrier free. However, if you have concerns about this please get in touch and we should be able to support with finding accessible travel options.

Guide dogs can be brought along to the venue.

There are 4 wheelchair accessible rooms (wide door frames, grab bars on bathtub / shower, walk-in shower, shower seat) at the Conference Aston hotel.

If you will be attending with a carer, we have reduced-price tickets for carers available, please get in touch.

If you have any access needs that you haven’t already expressed on your registration, please do email to let us know.

Dietary requirements

Please let us know on your registration form if you have any dietary requirements. If there is more you’d like to discuss please get in touch.


Getting there

Details on transport options are available in this guide: Conference Aston – Hotel and Conference Centre Map and Directions

Car parking at Conference Aston

This must be booked online, prior to arrival. Please visit where you can book and pay for your space online. You will then be sent an email with a permit to print and display in your windscreen and an entry code for the car park. Please ensure you book this prior to setting off, as we cannot guarantee availability at the venue car park on the day.

Local taxi firms, including wheelchair accessible options

Two wheelchair accessible local firms are:

Birmingham Taxis – 0121 702 2000
Birmingham City Taxis – 0121 728 3999

For more options, Birmingham City Council provides this listing of wheelchair accessible taxi firms.

Travel bursaries

If the cost of travel is going to be preventative to your attendance, please email us for details of travel bursaries available.


There are many options for hotel or BnB accommodation around Birmingham, including on the Conference Aston site (though these are at the more expensive end). We have summarised a few of the options for you here: Medact 2020 Gathering – Accommodation Options

We will also be inviting local members to host other members─if you would be interested in being a host, or staying with a local member, please indicate this when you book, or email us.


If the cost of childcare will be prohibitive to your attendance of the conference, please let us know, as we have a small childcare bursary available.

Please let us know if you need to bring children with you, as we have to alert the venue in advance.

Contact Us

For anything related to any of the above, please contact the team on: [email protected]

If you would prefer to call, you can reach us on 02073244739